Coordinator, Connecticut AI Academy
New Britain, CT
Full Time
Charter Oak State College
Experienced
Details:
Posted: 02/04/26Level: Assistant Director
Hours: Full-time, 40 hours per week
Funding Status: This position is funded through June 2027
Closing Date: Open until filled
Location:
Charter Oak State College185 Main Street New Britain, CT 06051
*This is a an on-campus position, there will be some telework flexibility. Meetings across Connecticut will be needed, along with occasional evening work.
Please take a look at our website to find out more about our college. Charter Oak State College
Charter Oak State College Mission:
As part of the Connecticut State Colleges & Universities (CSCU) system, Charter Oak State College, the state’s only public, online, degree-granting institution, provides affordable, diverse, and alternative opportunities for adults to earn undergraduate and graduate degrees and certificates. The College's mission is to validate learning acquired through traditional and non-traditional experiences, including its own courses. The College rigorously upholds standards of high quality and seeks to inspire adults with the self-enrichment potential of non-traditional higher education.Charter Oak State College Vision:
Charter Oak State College: A dynamic community of online learners advancing the nation’s workforce one graduate at a time.Anticipated Start Date:
Spring 2026Position Summary:
Charter Oak State College is seeking a dynamic and innovative Coordinator for the Connecticut AI Academy, a statewide initiative that brings accessible, future-ready artificial intelligence education to residents and businesses across Connecticut and beyond. The Academy provides flexible learning formats - including asynchronous and synchronous online courses, hybrid training, and on-ground workshops - and is a key pillar of the College’s mission to deliver cutting-edge workforce solutions through community and industry partnerships.Under the Direction of the Director of Workforce Development, the Coordinator will assist with the development, launch, and continuous improvement of non-credit AI-focused training programs. This role requires exceptional project management and coordination skills, including the ability to manage multiple initiatives simultaneously, track timelines, align stakeholders, and ensure deliverables are completed on schedule. Learning and using new technologies, platforms, and digital systems is essential, along with the capability to troubleshoot technical issues independently in a dynamic program setting.
The coordinator works closely with internal teams, instructors, facilitators, and external partners to support program launch, implementation and continuous improvement. The Coordinator may also be asked to lead or co-facilitate online synchronous AI literacy sessions, webinars, or informational presentations, requiring comfort with oral communication and presenting to adult learners and professional audiences.
This is an exciting opportunity for a detail-oriented professional who thrives in a project management role and is motivated to advance AI literacy and workforce readiness for learners, organizations, and partners to join a mission-driven college at the forefront of online education, technology integration and industry-responsive programing
Supervisory and Other Relationships:
This position reports to the Director of Workforce Development. This position will have no direct reports.
Position Responsibilities:
The following examples of duties illustrate the general range of tasks assigned to the position but are not intended to define the limits of required duties. Other essential duties may be assigned consistent with the general scope of the position:
Program Development & Coordination:
- Coordinate the planning, implementation, participant registration, and evaluation of AI Academy non-credit programs and courses across multiple delivery formats (online, hybrid, and on-ground).
- Support contract instructors, facilitators, and content developers.
- Facilitate select trainings and webinars or informational sessions as needed.
- Ensure course content aligns with Charter Oak State College non-credit standards and employer/industry expectations.
Partnership Engagement:
- Under the direction of the Director, assist with the cultivation and maintenance of partnerships with industry leaders, workforce boards, nonprofits, school districts, and community organizations.
- Serve as a consistent point of contact for partners, demonstrating strong interpersonal and relationship-building.
- Coordinate and attend partner meetings, trainings, and events across the state.
Marketing & Outreach:
- Collaborate with marketing staff to implement promotional campaigns and maintain accurate up-to-date AI Academy web pages and social media content.
- Coordinate outreach events, promotional webinars, and awareness campaigns.
- Assist in creating visually engaging promotional content using tools such as Canva and basic video editing software.
Operational Oversight:
- Maintain project timelines and ensure on-time delivery of program milestones.
- Identify, troubleshoot, and resolve routine technical or workflow issues related to program delivery, data tracking, and digital tools, collaborating with internal teams when more advanced support is needed.
- Track and report on KPIs, including program launch milestones, partnership development, and enrollment growth.
- Support the execution of on-demand and timely AI-related webinars and workshops for employers, educators, and other stakeholders.
Minimum Qualifications:
Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student population. The successful candidate will possess excellent oral and written communication skills, along with strong technical literacy, including the ability to quickly learn new platforms and systems, troubleshoot common technical issues, and confidently use web-based applications such as Microsoft 365, learning platforms, course registration systems, and virtual meeting tools.Incumbents are also required to demonstrate the following knowledge, skills, and experience:
- Bachelor’s degree from a regionally accredited institution in a relevant field (e.g., business, communications, organizational leadership).
- Three years of demonstrated experience managing projects or coordinating complex programs, preferably in education, workforce development, or community-based settings.
- Demonstrated proficiency with basic AI tools and familiarity with AI trends and applications in education or business environments.
- Demonstrated proficiency with social media platforms and digital content coordination.
- Three years of experience in roles requiring strong communication, presentation, organizational, and partnership building skills.
- Ability to travel within the state of Connecticut, including occasional evening events.
Preferred Qualifications:
- Master’s degree from an accredited institution in a relevant field e.g., business, communications, organizational leadership
- Experience working with instructors, facilitators or subject matter experts to develop new educational offerings
- Experience maintaining or updating web content and /or organizational social media accounts.
- Ability to create or edit marketing and educational content (e.g., videos, graphics, podcasts).
- Experience working in or with higher education, workforce development, or nonprofit sectors.
Key Performance Indicators (KPIs):
- Year 1: Successful launch of all AI Academy programs; development of industry and community partnerships.
- Year 2: Growth in program enrollment, increased stakeholder engagement, expanded library of AI Academy offerings
Work Environment:
This position is based in a higher education setting, requiring collaboration with faculty, staff, and governance bodies to ensure compliance with academic and accreditation standards. Occasional travel may be required for accreditation and assessment-related activities.Salary Range:
The salary range for this position is $74,546 - $101,649 and while experience and qualifications are considered, candidates will start at the minimum of the salary range. This position also comes with excellent State of CT medical insurance, retirement, and related fringe benefits. The salary will be based on the selected candidate’s qualifications such as education and job-related experience, and internal equity. We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable.Application Instructions:
To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.
For more information or to apply via our website at www.ct.edu/hr/jobs
Selection Procedure:
Application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. The selection process may also include practical exercises (i.e., teaching demonstration and/or other written, technical, manipulative, or simulation exercises) to evaluate candidates' qualifications.Background Screening:
All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check, including granting permission to contact current and previous employers for verification. Charter Oak State College is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.Clery Act:
Attached is Charter Oaks Annual Security Report to comply with the requirement of the Clery Act which outlines several administrative items related to campus security.
https://www.charteroak.edu/security/
Continuing Notice of Nondiscrimination:
Charter Oak State College does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record.
CHARTER OAK STATE COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.
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